A commercial lighting site assessment turns facility conditions and business priorities into a clear project discussion, written scope, and estimate.
You do not need to arrive with a complete fixture schedule. Start with the facility type, priority areas, problem, operating schedule, and desired timing. Technical details can be collected during the review.
What the assessment can review
- Facility areas and the way each space is used
- Representative fixture, lamp, driver, ballast, pole, and control types
- Failed equipment, dark areas, glare, inconsistent colour, and recurring maintenance
- Existing wattage, quantities, and annual operating hours when available
- Occupancy, daylight, sensors, photocells, timers, schedules, dimming, and networked controls
- Ceiling height, poles, lifts, racking, equipment, tenants, residents, parking, and access
- Repair, replacement, retrofit, control, maintenance, and phasing options
- Current Ontario program or distributor-discount routes worth investigating
- Written scope, assumptions, exclusions, responsibilities, and estimate
The Process
From initial details to a written next step
Tell Us About the Site
Share the facility, problem, priority areas, contacts, operating hours, access, timing, and information already available.
Review the Facility
Document representative equipment, conditions, controls, failures, coverage concerns, access, and operating constraints.
Develop Options
Organize repairs, fixtures, controls, phasing, energy assumptions, incentives, maintenance, and information still required.
Prepare the Estimate
Provide the proposed scope, equipment or allowances, schedule considerations, assumptions, exclusions, and next decisions.
Helpful Information
Bring what you have; do not wait for perfect records
- Recent utility bills or interval data
- Fixture, pole, control, or panel schedules
- Floor plans, reflected ceiling plans, site plans, or equipment layouts
- Maintenance records and photos of failures or problem areas
- Operating hours, shifts, tenant schedules, delivery windows, and planned shutdowns
- Previous proposals, incentive applications, renovation plans, or procurement deadlines
Defined Deliverables
Do not assume services that have not been written into the scope
Formal photometric modelling, engineered design, detailed utility analysis, destructive investigation, permit drawings, incentive administration, and measurement-and-verification work should only be expected when they are specifically offered and included.
The standard assessment should clearly state what was reviewed, the proposed next step, assumptions used, information still required, and the work included in the estimate.
Ready to describe the facility?
Use the detailed form at the bottom of this page. Include photos or documents if your WPForms setup provides an upload field.
Assessment Questions
What to expect before and after the walkthrough
Do I need fixture counts before requesting an assessment?
No. Start with the facility, priority areas, lighting problem, operating schedule, timing, and any photos or records you already have. Representative fixture information can be collected during the review.
What should I prepare for the site visit?
Helpful information includes utility bills, floor plans, fixture or pole records, maintenance history, control schedules, previous proposals, operating hours, planned renovations, access restrictions, procurement dates, and the people who should attend.
Will the assessment include formal photometric calculations?
Only if formal modelling or engineered lighting design is specifically offered and included in the written scope. A standard assessment should not imply deliverables that have not been defined.
Can the estimate include phases or alternatives?
Yes. Options can be organized by priority area, repair versus replacement, fixture approach, controls, access, schedule, budget, or implementation phase when the facility information supports those choices.
How long does an assessment take?
The time depends on facility size, access, number of areas, available records, equipment height, controls, operating conditions, and the level of detail requested. These should be discussed when the visit is scheduled.
Primary Sources
Sources used for electrical, workplace, local, and incentive guidance
These primary sources support the material factual details on this page. Program information was reviewed July 24, 2026 and should be rechecked before a purchase, application, approval, or installation decision.
- Electrical Safety Authority: Notifications and InspectionsOntario guidance on notifications of work, inspections, and Licensed Electrical Contractors.
- Canadian Centre for Occupational Health and Safety: Lighting ErgonomicsWorkplace guidance on visibility, glare, shadows, contrast, task lighting, and fixture distribution.
- Save on Energy: Instant Discounts ProgramCurrent eligible lighting products, participating distributor process, customer requirements, and installation timing.